Hiring non-EU staff in Poland, without the process slowing you down.
We take over the entire work and residence legalisation process — including all contact with your employee and with Polish authorities. Your HR team stays out of the paperwork. We guarantee the case is opened and moving within 72 hours.
The problems we take off your desk.
Polish immigration compliance has a few failure modes that catch out even well-run companies. Our model is built around eliminating them.
Unintentionally illegal employment
A work permit and a residence title expire on separate dates. Miss one and an employee loses the right to work overnight — while the file still looks complete. Penalties are calculated per person, not per inspection.
Candidates dropping out mid-relocation
Authorities take as long as they take — that part is outside anyone's control. What loses candidates is silence. We keep the employee informed at every stage, in a language they understand, which protects the hire you already paid to make.
HR reduced to courier work
Most law firms hand your HR team a list of documents to collect and chase. That turns your people into intermediaries for every question. We invert the model and assemble the file ourselves, end to end.
Recognise any of these?
See exactly which processes we take over and the engagement models available.
You hand it over and move on. We carry the operational weight.
We are a business partner, not a document-processing desk. The difficult conversations, the chasing of paperwork and the slow administrative procedures sit with us.
- 72h
A guarantee on our action, not on the authorities
We will not promise you a decision date — nobody honestly can. What we guarantee is that within 72 hours of your request we audit the case, contact your employee and start assembling the file.
We own the employee relationship
We contact your employee directly and walk them through what they need to provide, step by step. Your HR team does not have to relay every question back and forth.
Full visibility, no status chasing
You get access to our case management environment. Instead of waiting on an email update, you log in and see exactly where each case stands.
Clear rates, no surprises.
Fixed prices for defined processes — from a single case to fully outsourced compliance. All rates in PLN, net of VAT.
Single cases
Legalisation on demand. You pay only when you instruct us — no retainer, no commitment.
Included in every case
- 72h action guarantee
- Audit of the employee's documents
- Full document assembly
- All employee contact handled by us
- Application status monitoring
- Closing report for HR
- Support during inspections
- 24/7 system access
- Dedicated Key Account Manager
Big Order
Bulk legalisation of 10+ people at once. Dedicated project manager, better unit rate, full coordination.
Volume pricing — the larger the batch, the lower the rate per case.
Everything in Single cases, plus
- Dedicated project manager
- Timeline covering every person
- Weekly status reporting
- Prioritisation of critical cases
- Volume rate per application
- No long-term contract
- Support during inspections
- 24/7 system access
- Quarterly file audit
Retainer
Ongoing compliance cover. We take full responsibility — predictable budget and no open risk across the year.
Annual agreement. No per-application fees — every case is covered.
Full scope — no exclusions
- All legalisation cases included
- 24/7 system access to every case status
- Dedicated Key Account Manager
- Inspection support (response under 2h)
- Monthly compliance report for the board
- Quarterly audit of employee files
- HR training on legal changes (2x per year)
- Priority response time (under 24h)
Government fees (stamp duty, application fees) are passed through at cost, with no ICG margin.
Would your employee files survive an inspection?
Before committing to anything, book a short risk review or download our HR checklist. We will show you the gaps in your documentation before an inspector finds them — Polish labour and border authorities can arrive without notice.
HR Risk Map 2026
A practical checklist: how to prepare your employee documentation for an unannounced labour or border inspection, without alarming your team.
Let's talk about the load on your team.
Whether you need a quote for legalising 50 people, want a free risk review, or just want the HR checklist — we are happy to help. We work with employers based outside Poland every week.
Enquiry form
Send us your requirements, describe your situation, or sign up to receive the HR Risk Map (PDF).